10 Practical tips for a smooth office move across states

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You have decided on moving your business and as you know, this is no small feat at all. You must organize many things if you want to have a smooth office move. One should find one of the moving companies in Cincinnati, organize the packing process, work on the moving budget, sort out legalities, and much more. So, let us help you cover everything and prepare for the journey ahead. The goal is to secure smooth sailing for everyone involved while having zero downtime on your business. Let’s go!

Find movers and secure a smooth office move

The first step toward a smooth office move is to find professional long distance movers Cincinnati. Hopefully, you have enough time to do your research and find a good one. Basically, you will search for them on the internet and you should apply your preset requisites and search criteria. But you must compare prices, services, and read reviews as well. Check one of the accredited websites like FMCSA, the US Movers Association, or the Better Business Bureau to check if your movers are licensed. Give them a call when ready and confirm they have all the tools and equipment to cover your relocation smoothly and safely.

a moving company van for a smooth office move
Start searching for a professional moving company as soon as you realize you are moving your business.

To make it all easier on you, we will recommend Strong-Ass Movers as one of the best moving companies in the area. They will cover both local and cross-state relocations without any struggle. You will be most satisfied with the service they provide. Give them a call.

Set a moving date

As soon as you decide on moving and find a new place, you should set a moving date. Then, you must call your movers to check on the availability. Assuming that you are aiming for the specific commercial movers Cincinnati. If not, then call a bunch of companies until you find your date available on their calendar. Remember, high-end and white glove movers are booked months in advance. Therefore, if your relocation is bigger, you must call them months in advance.

Prepare an adequate budget

For a smooth office move, you must have a stretching moving budget. Of course, we are not saying you should throw your money away. But to have just enough to cover all moving services, chores, errands, and to have a bit on the side if anything goes wrong. So, do your math, crunch the numbers, and prepare your budget.

Create a moving checklist

Each relocation requires some sort of a plan. Yours need one as well. Hence, create a moving checklist with all moving responsibilities included. List down all things you must cover before the moving day. It will be your personal guide with info about movers, moving services, budget, legalities, moving organization, etc. Also, once you inspect all your assets and figure out how many things you must pack, create an inventory list as well. Add that one to your moving checklist as well. Use your checklist whenever you need a reminder or a guideline through the process. After all, half of the information on the list is required by your movers Batavia OH as well. Therefore, create a good one.

a man creating a moving checklist
Start gathering all moving-related information on your checklist as soon as possible. It will be your personalized moving guide.

Inform all your colleagues in due time

Well before you even schedule a moving team you must inform your colleagues about the relocation. Simply because some of them might not be able to stay with you if you are moving far away. If they have problems commuting to work then they might have to find another job. Or for any other reason. On the other hand, the employees that are going with you must have time to organize and sort out their personal affairs before moving with you. Hopefully, you can keep the entire team with you. And one more thing, you should inform all your business associates about the relocation as well. Send out emails to all relevant parties and assure them there will be no impact on the business whatsoever.

Organize accordingly and have a smooth office move

Depending on the size of your business and the number of employees involved, you should spread tasks to make everything easier. You can’t do this alone so let your colleagues help you a bit. Gather a few most trusted among them and provide the relocation plan. Let them spread the word and organize the rest of the crowd by themselves. They should cover packing, decluttering, errands, chores, and all other minor moving-related responsibilities. And of course, tell them to report to you regularly.

Inspect your new offices

You must inspect your new offices as soon as you can. Simply because you must review the blueprints and figure out where to place your furniture, install your systems, place your IT equipment, appoint the break areas, etc. Also, you must know if movers can approach the building and set up a loading dock and if they can bring all the stuff in without any troubles. Note how many floors, staircases, doors, and corridors there are. Especially if there are any questionable situations your movers should know about. Add this to your moving checklist and report to your movers.

Order packing materials on time

As you know, movers have many Cincinnati moving services that you can use to make your relocation easier and safer. You can purchase all the materials from your moving company or at the nearest home depot. But as you probably have a lot of time in front of you, you should order everything online. Order from your moving company or from a third party. It does not matter as long as they are at the right price, quality, and if they arrive on time. Ensure you order the following:

  • Cardboard boxes.
  • Adhesive tape.
  • Blister packs.
  • Labels.

And if you want to use higher-quality packing materials, aim for packing peanuts, Styrofoam, dividers, corner pads, plastic bins, and customized boxes. Of course, it all depends on the budget you have and the nature of the equipment you are relocating.

Create a packing plan for a smooth office move

You have probably appointed tasks by now and one or a few of your team members are covering the packing process. Hopefully, they know what they are doing. If not, ensure each box has a cushiony bottom made of blister packs. Also, you should use it to wrap all your furniture and IT equipment. Then, each box should be labeled with the content inside and adequately closed with several layers of adhesive tape. And remember, never mix fragile content with other items. Just a friendly reminder.

mover noting down boxes on the inventory list
Your employees can help you pack or you can purchase a complete packing service and be done with it. Consider this option, it can be a good investment.

Declutter like a pro

Lastly, while reviewing your inventory, you will probably find many items that are outdated or simply not needed. Those can be either recycled or donated. It is time to declutter and downsize as much as possible and start fresh in your new offices. Do not bring any junk with you and declutter before moving. Set an example for your employees by starting with your personal items first. Hopefully, they’ll follow as well.

Now you know how to organize a smooth office move. Hopefully, we provided enough for you to organize one. Just schedule your company well in advance. Everything else will be just fine. Good luck and stay safe.

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